Events Coordinator

We are looking for someone exceptional to join our team and help with our exciting fundraising events - we have a great year ahead with both new and established events.  This is a great opening to gain experience in Fundraising Events, to engage, inspire and motivate existing supporters, new supporters, volunteers and staff.

Responsibilities and Duties

DUTIES & KEY RESPONSIBILITIES

• Assist in event planning, delivery and follow up of all fundraising events, work to set budgets, monitoring expenditure and keeping accurate records.
• Research and negotiate most cost effective options for all event operations.
• Use and update the database for all activity, maintaining records of all contacts and events.
• Find and contact potential participants and volunteers for events
• Support participants andvolunteers involved in fundraising events, from initial enquiry to post event stage.
• Work with-in a team to produce the relevant literature and marketing material. Ensure that appropriate literature, fundraising materials etc. are provided at events.
• Remain alert for opportunities to secure event sponsorship. Present a positive image of Pelican Cancer Foundation, and help to be the point of contact for all events.
• Undertake feasibility and risk assessments, to ensure that any Pelican Cancer Foundation liability in relation to a fundraising event is adequately covered.
• Attend all events for which you are involved, helping to coordinate activities, staff and volunteers on the day.
• Post event evaluation including debriefing and feedback from participants and, if appropriate suggest improvements for future events.
• Build an understanding of Pelican Cancer Foundation including the requirements and priorities ensuring familiarity with key messages and campaigns, and their relevance to the work of the Fundraising Team.
• Maintain an up to date knowledge of charity law affecting fundraising and events.
• Arrange/attend regular meetings with staff and volunteers to ensure that they are fully briefed on the type of activities and information required to make events successful.
• To help coordinate, administrate and participate in general fundraising activity

Qualifications and Skills

PERSON SPECIFICATION

Essential to have

• Empathy and understanding of the mission of Pelican Cancer Foundation
• Previous experience of fundraising and fundraising events
• Experience of managing own workload effectively and planning and organising work to meet deadlines
• Experience of working with budgets and managing income/expenditure
• Good communication skills; able to communicate clearly and assertively with people at all levels
• Write correspondence and promotional material in good clear English and to produce accurate work to a high standard at all times
• Keep thorough, accurate and up to date records and enter these into a database
• Able to work as part of a team
• Good IT skills - Demonstrable Knowledge of Microsoft Office software in particular, Word, PowerPoint, Excel, Outlook and other databases
• Strong organisational and time management skills
• Full Driving Licence and use of car for travel, with Insurance for Business Use

Desirable

• Experience of public speaking and presentations
• Experience of working with volunteers

QUALIFICATIONS:

• Educated to A level or higher
• Marketing or fundraising qualification or equivalent experience desirable
• Full driving licence

EXPERIENCE:

• Experience of working within a fundraising environment
• Experience of working within a busy office environment
• Experience of working with volunteers

Attributes and abilities:

• Enjoy being a team player and work well with colleagues
• Communicate well with staff at all levels throughout the organisation
• Communicate well with an external audience including volunteers and supporters
•  Proven ability to prioritise whilst working under pressure
•  Use of own Car

Job Type: Full Time (Part Time considered depending on experience).

Temporary: providing maternity cover, 1 Year Contract to start ASAP

Apply at once, we may recruit before the end of this advertising period.